Do you want to migrate from one Gmail address to another Gmail address, or even migrate from Gmail altogether to outlook for example? Or do you want to backup all of the emails on your Gmail and save them locally for a local backup or as you’re travelling to a remote location and you won’t have access to the internet? If so then you’ve come to the right place as this post will present a step by step guide on how to do exactly that using the default mail application on Microsoft Windows.
It is worth noting before starting the tutorial to state that the method stated in this post isn’t the only method to backup Gmail as there are other methods to achieve exactly that, these methods will be covered in following posts so tune in, now and without further ado let’s jump to guide.
Step One: Open the Gmail account you want to backup and click on the gear icon at the top right corner and click on settings.
Step Two: You’ll be directed to a new windows navigate to the “Forward and POP/IMAP” tab and in that tab click on the radio button beside “Enable POP for all mail (even mail that’s already been downloaded)”, then click on the “Save Changes” tab at the bottom of the window.
Step Three: First you’ll have to open the Control Panel from the start menu as seen below.
Step Four: In the Control Panel window open the email client as seen below.
Step Five: A window will pop up in which you should click on the “Add” tab and then select the radio button beside the “ Prompt for a profile to be used”.
Step Six: After clicking the “Add” tab a window will pop up in which you should type your profile name and then click on the “OK” tab.
Step Seven: A new window will pop up in which you should select “Manually Configure the server then click “Next”.
Step Eight: A new window will pop up select “Internet Email”.
Step Nine: In this window you should configure the server as follow; Type your username and email address then:
- Select POP under Account Type.
- Type “pop.gmail.com” under Incoming mail server.
- Enter “smtp.gmail.com” under Outgoing mail server (SMTP).
- Then type your password and then click on the “More Settings” tab.
Step Ten: A new window will pop up, select the “outgoing server” tab and check “Make sure My outgoing server (SMTP) requires authentication”, now navigate to the “Advanced” tab and make the configuration as seen in the screenshot below.
Congratulations, you’ve successfully configured your email client and you can easily download the emails.